NZCAC Membership Code of Conduct Policy

MEMBERSHIP CODE OF CONDUCT POLICY

Issue date:
7th June 2017 No of pages: 3
Board review date:
June 2018 Authorised by: NZCAC Executive Board
Next review date: Signature: NZCAC Executive Board

PURPOSE
This Code of Conduct describes standards of behaviour that are expected of members of the New Zealand Companion Animal Council (NZCAC). To become a member of the NZCAC, applicants are required to agree to abide by this Code of Conduct.

CONTENTS
• Scope
• Fundamental responsibilities
• Standards of behaviour
o Act in a fair, honest and proper way
o Create and maintain good relationships with each other and with the public
o Protect information, funds and assets of the NZCAC
o Follow the Media Spokespeople Policy
• Disclose any potential or actual conflict of interest
• Breach of the Code of Conduct
• Review
• Agreement

SCOPE
The NZCAC Membership Code of Conduct applies to all NZCAC members and prospective members.

FUNDAMENTAL RESPONSIBILITIES
• NZCAC members act in accordance with the vision and values of the NZCAC and promote them wherever appropriate in their daily lives.
• The NZCAC is an independent body and members work to achieve the NZCAC’s mission.

STANDARDS OF BEHAVIOUR
When representing the NZCAC, members will:

Act in a fair, honest and proper way
• Be honest and fair in all their dealings
• Behave in a way that maintains and builds the reputation of the NZCAC
• Make decisions impartially, and accept responsibility for decisions made
• Respect and follow NZCAC decisions and policy directions
• Enter only into transactions and make promises on behalf of the NZCAC when directly ordered/permitted to do so by the NZCAC Executive Board
• The name and / or membership of the NZCAC must not be used to promote personal and/or organisational views and philosophies, unless directly ordered/permitted to do so by the NZCAC Executive Board
• Members must not act in any way likely to jeopardise the integrity of the NZCAC, undermine the NZCAC’s objectives, or bring the NZCAC into disrepute

Create and maintain good relationships with each other and with the public
• Behave professionally and respectfully
• Avoid behaviour that could be considered as harassment, exploitation, or discrimination
• Recognise and respect other’s roles, contributions, experience and skills
• Recognise and respect different opinions, and support the right of all points of view to be heard
• Be supportive of all work done in the name of the NZCAC

Protect information, funds and assets of the NZCAC
• The name and / or membership of the the NZCAC must not be used for financial and / or commercial gain, unless directly ordered/permitted to do so by the NZCAC Executive Board. This includes use of the NZCAC logo.
• Protect information, funds and assets from loss, damage, misuse, waste and theft
• Use information, funds and assets for NZCAC business not for personal gain
• Respect and maintain confidentiality as appropriate, both during membership and after retiring as a member
• Understand that information, design and intellectual property created for the NZCAC remains the property of the NZCAC

Follow the Media Spokespeople Policy
• The NZCAC Manager and/or Chairperson are the only officers who nominate other people to talk to media
• NZCAC members must always inform the Manager and/or Chairperson about any media contact

DISCLOSE ANY POTENTIAL OR ACTUAL CONFLICT OF INTEREST
Any member seeking election or appointment to, or holding office in the NZCAC, must inform the NZCAC Executive Board about any interests they have that may conflict with their responsibilities to the NZCAC. A conflict of interest occurs when an individual’s interests interfere, appear to interfere or have the potential to interfere, with the interests of the NZCAC.

REVIEW
This policy is reviewed annually or as necessary in response to new regulations, system updates and/or policy changes.

By applying for NZCAC membership, applicants agree to abide by the Rules of the Society and this Membership Code of Conduct.
Failure to comply with the Code of Conduct may result in termination of membership by majority vote of the Executive Board in accordance with Rule 16.2 and the forfeiture of any membership fees previously paid.